Tool Overview:
filerskeepers

About filerskeepers

filerskeepers is a data retention management platform designed to help organizations determine and implement appropriate data retention periods across multiple jurisdictions. The platform provides access to over 275,000 data retention obligations covering more than 275 jurisdictions, enabling businesses to make informed decisions about how long to store different types of data while maintaining compliance with local regulations.

What does filerskeepers do?

The platform's core functionality centers on its comprehensive database of data retention schedules, which can be accessed through multiple interfaces including a dashboard and REST API. Users can build personalized retention schedules tailored to their specific business needs, either using provided templates or by uploading their own frameworks. The system allows organizations to filter and select relevant retention periods for different data types and push these conclusions directly into their existing IT systems.

filerskeepers integrates with major enterprise systems including Workday, PeopleSoft, and Oracle Taleo, providing specific retention suggestions for their respective data structures and business objects. These suggestions are based on actual legal retention obligations and statutory limitations, offering multiple options when laws are unclear or provide varying requirements. The platform automatically updates as laws change, pushing notifications about amendments or new legislation through its API.

What makes filerskeepers different?

filerskeepers has a focus on practical implementation rather than just schedule creation. The platform treats completed retention schedules as starting points rather than end goals, emphasizing the importance of integrating retention policies into existing systems and workflows. This approach is supported by developer-friendly features including a RESTful API that provides JSON responses and can push both standardized and jurisdiction-specific retention periods to various systems.

The platform stands out through its granular approach to data retention, providing suggestions at the level of individual database fields and business objects rather than just broad categories. This enables organizations to implement precise retention policies that account for variations in requirements across different jurisdictions and data types. The system maintains over 1,300 categories and subcategories of data types across various industries.

Use cases and industries

filerskeepers serves organizations dealing with complex multinational data retention requirements, particularly in heavily regulated sectors where HR, financial, and other business data must be managed according to varying jurisdictional rules. The platform is especially relevant for companies using enterprise systems like Workday, PeopleSoft, and Oracle Taleo, offering specific implementations for these environments.

The tool addresses several common challenges in data retention management: determining appropriate retention periods across multiple jurisdictions, implementing retention policies in existing systems, maintaining compliance as laws change, and managing retention requirements for different types of business data. It provides particular value for organizations seeking to automate their retention policies and integrate them directly with their IT infrastructure.

While the platform focuses primarily on retention schedule management, it also supports broader data governance objectives through partnerships with privacy management platforms like DPOrganizer, Responsum, and Spirion. These integrations enable organizations to incorporate retention management into more comprehensive data privacy and compliance programs.