Tool Overview:
Mexon Technology

About MexonInControl

MexonInControl for Privacy is a SaaS solution designed to help organizations manage their GDPR compliance requirements through systematic data protection administration. The platform, hosted in Europe, provides organizations with tools to build and maintain the various registers required by GDPR legislation. It serves as a centralized system for managing processing activities, data breaches, security incidents, and Data Protection Impact Assessments (DPIAs).

What does MexonInControl do?

The platform facilitates GDPR compliance through a structured approach to data protection management. MexonInControl provides functionality for creating and maintaining processing registers, which are required by Data Protection Authorities. The system includes built-in assessment capabilities for conducting DPIAs, evaluating data breaches, assessing security incidents, and verifying supplier compliance. These assessments can be customized to match specific organizational needs and integrated into existing websites.

MexonInControl implements a registry-based approach to data protection management. The platform maintains separate registers for processing activities, data processing agreements, processors, data breaches, applications, and organizational structure. Each register can be configured to match an organization's specific terminology and requirements, with customizable fields and mandatory data points. The system supports document attachment through CMS linking and establishes relationships between different registers to create a comprehensive view of an organization's data protection landscape.

What makes MexonInControl different?

The platform employs a gradual implementation approach that allows organizations to start with basic functionality and expand their usage over time. This methodology helps organizations avoid overwhelming their teams while ensuring comprehensive coverage of data protection requirements. MexonInControl provides immediate visibility into data protection needs from the first day of implementation, allowing organizations to identify and prioritize areas requiring attention.

Security features include two-factor authentication and European data hosting, addressing data sovereignty concerns. The platform supports multiple languages including English, French, and Dutch, making it suitable for organizations operating across different regions. Access control is managed through different user types, from basic users who can only respond to assigned assessments to administrators who can configure and manage the entire system.

Use cases and industries

MexonInControl addresses several specific use cases in data protection management. The platform assists organizations in preparing for regulatory oversight, particularly in contexts where Data Protection Authorities conduct random checks of processing registers. For data breach management, the system provides a centralized location for documenting and investigating potential breaches, including the ability to track whether incidents require reporting to authorities.

The platform supports the full lifecycle of data protection assessments, from initial assignment through completion and follow-up. Organizations can use the system to manage supplier relationships through verification assessments and handle data subject access requests. MexonInControl includes configurable dashboards and reporting capabilities, with an API available for external analysis through tools such as Jedox and Qlik Sense, enabling organizations to monitor their compliance status and generate necessary documentation for audits or regulatory inquiries.